AV Guides · 5 min read
Event AV Checklist for Singapore Venues
Most AV problems at events are logistics problems. Work through this before you book anything.
Venue and access
- ▸Confirm the build-in and strike times, including any overnight restrictions.
- ▸Check loading bay access, lift dimensions, and whether trolleys are allowed through public areas.
- ▸Ask the venue about rigging rules and ceiling points if you want a hung screen or LED wall.
- ▸Find out who holds the keys to the AV cupboard and house sound on the day.
Power and cabling
- ▸Identify power points near the stage, the screen, and front of house.
- ▸Flag anything heavy-draw: LED walls, large PA systems, stage lighting.
- ▸Agree on cable routes across walkways and who supplies cable ramps or tape.
Programme and people
- ▸Share the run sheet, including who speaks when and from where.
- ▸Count microphone channels: emcee, VIPs, panel, Q&A floor mics.
- ▸Decide who advances the slides — presenter, emcee, or the AV desk.
- ▸Book a rehearsal window; even 30 minutes catches most surprises.
Content
- ▸Confirm the screen or LED wall resolution before exporting videos.
- ▸Send final files at least a day ahead so playback can be tested.
- ▸Bring a backup copy on a USB drive as well as in cloud storage.
- ▸Check whether any video has audio that needs to run through the PA.
On the day
- ▸Sound check every microphone with the actual speaker if possible.
- ▸Walk the room and look at the screen from the back row and the side seats.
- ▸Agree a signal between the emcee and the AV desk for cues.
- ▸Confirm the strike time and who stays behind to hand the room back.
Want a second opinion on your setup?
Send us the venue, headcount, and date — we will tell you exactly what the room needs.